Site inspections
Give every arrival a clear brief. Plan executive transfers, meeting days and group movements with passenger contacts, venue instructions and a single itinerary.
Create one usable travel brief
Collect the passenger names or group references, arrival details, meeting addresses and a coordinator’s contact. Keep sensitive business documents out of the transport request. Share only what is needed to organise the journey.
If several cars or flights are involved, identify who travels together and which movements have fixed deadlines. Ask for the confirmed contact and change procedure before sending instructions to guests. Particular vehicle models and service languages must be agreed in advance.
Prepare your request
Include the passenger count and a separate list of suitcases, hand luggage and bulky items. Request child seats in advance with the children’s ages. Tell us about mobility requirements so the arrangement can be checked.
You will need an agreed pickup, destination, vehicle arrangement and contact before travelling. Guiding, admissions, airport assistance and additional stops are included only when explicitly confirmed.