The detail to resolve first
Plan guest transport around the ceremony and venue access, including anyone who needs extra boarding time. Decide whether vehicles wait, return at a fixed time or operate several runs. Give guests a simple meeting instruction that does not depend on finding the wedding organiser.
Prepare a workable enquiry
Keep the full address, local travel date and travelling passenger’s contact together. Mark fixed deadlines and any special requirements. If another person makes the booking, decide who receives the final instructions.
Check the written arrangement
Ask which parts of the itinerary are included, how waiting is handled and what to do if the schedule changes. Identify any tickets, guiding, specialist assistance or extra stops that require separate arrangements.
Keep the written confirmation available to the passenger. An enquiry or a WhatsApp conversation is not a confirmed reservation until the specific journey has been accepted.